How to Conduct a Successful Remote Board Meeting

A remote board meeting is a gathering which is conducted through video conference calls which allows the board members to not physically meet in the same room. This method of conducting business has become more popular during the coronavirus outbreak and will probably continue to be utilized after the pandemic.

Using the proper tools is the key to an efficient and effective remote board meeting. All materials should be made available for board members before the start of the meeting. This will make it easier for you to plan your agenda and will avoid confusion during the meeting. It’s also helpful to record the meeting especially when it’s a longer session or is a subject that has a lot of discussion.

Encourage board members to pay attention to their surroundings while they’re logging into the meeting. Distractions, such as an agitated dog, the sound of a street, or a slight murmur from TV in another room, can make it difficult to concentrate during the meeting. Board members should, in the ideal scenario, be able sign into their offices through an unlocked, quiet door.

It is important to record the presence of every board member at the beginning. This will not only ensure that everyone is present, but it also sets the tone for the meeting and demonstrates that it’s an important matter. After each item on the agenda, it’s useful to ask for feedback. This encourages participation and engagement, even from members who live far away. The board can then respond to the feedback that was provided after the meeting, if they wish.